Steps to Take During the New Hire Process

Posted on May 26, 2020 by Rick Rossignol

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Onboarding processes are usually designed to help new employees quickly understand the company mission, values, and goals. New hires that align with these aspects of a company generally have a very collaborative approach to work and have an easier time reaching success. Overall employee success, especially while working in small teams, can be correlated to the alignment of an individual’s strengths and skills to how a company works. Orientation for a new hire is critical in the onboarding process and is designed to give them insight into the company, their assigned team, and the work they will be doing. Making a new employee part of their team and the company as a whole is the trick to successfully integrating new hires.


While following the steps to take while onboarding a new hire, employers can take these aspects into account in regard to candidates:

  • Make sure the job duties and candidate skillset are aligned to ensure that the candidate can do the job.
  • Ensure that the company culture is the right fit for the candidate and that it aligns with their style and how they like to be managed.
  • Make sure that they fit into the team of which they will be assigned.

With those aspects in mind, once a candidate is determined to be a good fit, there are some further steps to take:




While in the process of hiring a new employee, it’s important to make sure that they complete their new hire paperwork. Documents that should be provided to a new employee and returned to the employer may include:


  • Form W-4
  • Form DE-4
  • Form I-9
  • Emergency Information Form
  • Health/Benefits Forms
  • Employee Handbook (return receipt)
  • Harassment, Discrimination and Retaliation Prevention Policy (return receipt)
  • Personal Chiropractor or Acupuncturist
  • Personal Physician Designation Form
  • Property Return Agreement
  • Arbitration Agreement
  • Confidentiality Agreement
  • Offer Letter


Other information that an employee may need to receive includes:


  • Workers’ Compensation Information
  • Paid Family Leave Pamphlet
  • State Disability Insurance DE-2515 Pamphlet
  • Sexual Harassment Information Sheet
  • Initial Safety Training
  • General Notice of COBRA Continuation Coverage Rights
  • Employee Handbook
  • Wage & Employment Notice to Employees
  • Health Insurance and Benefits Information
  • Holidays for the current year
  • Rights of Victims of Domestic Violence, Sexual Assault and Stalking notice


Once you have provided a new employee with the proper documents to complete and return, as well as the proper informational documents for the employee to keep, your new hire will be one step closer to success while working for your business.


Completing these steps helps to ensure a smoother introduction of an employee to your company, which in turn promotes overall success. Do you need further assistance with the new hire process? Get in contact with us today. RTR Consulting has more than 20 years devoted to developing effective and efficient human resources policies, procedures, and best practices for small, start-ups, and medium-sized businesses.



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